1. Introduction
North Hills International School of Education (“we,” “our,” “the school”) is committed to safeguarding the privacy of all individuals whose personal information we collect and process. This Privacy Policy explains our practices regarding the collection, use, and protection of personal data.
2. Information We Collect
We may collect and process the following types of personal information:
- Personal Identification Information: Name, date of birth, gender, nationality, and photograph.
- Contact Information: Home address, email address, and telephone numbers.
- Educational Records: Academic performance, attendance records, disciplinary records, and special educational needs.
- Health Information: Medical conditions, immunization records, and emergency contact details.
- Financial Information: Tuition fees, payment records, and financial aid information.
3. How We Use Personal Information
The personal information collected is used for the following purposes:
- Educational Purposes: To provide and manage educational services, including assessments, reports, and academic support.
- Communication: To communicate with parents, guardians, and students regarding school events, updates, and emergencies.
- Administration: To manage admissions, attendance, billing, and school operations.
- Health and Safety: To ensure the health and safety of students and staff, including managing allergies and medical conditions.
- Legal Obligations: To comply with legal and regulatory requirements.
4. Legal Basis for Processing
We process personal information based on the following legal grounds:
- Consent: Where consent has been provided by the individual or their guardian.
- Contractual Necessity: To fulfill our contractual obligations to students and parents.
- Legal Obligation: To comply with legal and regulatory requirements.
- Legitimate Interests: To operate and improve our educational services effectively.
5. Data Sharing and Disclosure
We may share personal information with:
- Educational Authorities: To comply with regulatory requirements.
- Service Providers: Third-party service providers who assist with school operations (e.g., IT services, catering), bound by confidentiality agreements.
- Health Professionals: In cases where medical attention is required.
- Legal and Regulatory Bodies: As required by law.
6. Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. This includes secure storage systems, access controls, and regular security assessments.
7. Data Retention
Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the information is no longer needed, it is securely deleted or anonymized.
8. Individual Rights
Individuals have the following rights regarding their personal information:
- Access: To request access to their personal data.
- Rectification: To request correction of inaccurate or incomplete data.
- Erasure: To request deletion of their data, subject to legal constraints.
- Restriction: To request restriction of processing under certain conditions.
- Objection: To object to processing based on legitimate interests.
- Data Portability: To request transfer of their data to another organization.
Requests should be submitted in writing to the school’s administration office. We will respond within the timeframe required by applicable law.
9. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The latest version will always be available on our website, and significant changes will be communicated to the school community.
10. Contact Information
For questions or concerns regarding this Privacy Policy or our data practices, please contact:
North Hills International School of Education
Mian Branch Near Faqir Abad Police Station
Charsadda Road, Peshawar, 25000
Phone: (091) 2043718
Email: info@northhills.edu.pk
By implementing this Privacy Policy, North Hills International School of Education demonstrates its commitment to protecting personal information and complying with data protection laws, thereby fostering trust and transparency within its community.